Under Data Protection legislation the church Charity Trustees of South Beach Baptist Church are the Data Controller and can be contacted by emailing firstname.lastname@example.org.
We are collecting this information to enable the church to keep in touch with you and provide pastoral support as appropriate.
Data Protection legislation allows us to process this information as we regard it as being in the church’s legitimate interest.
Your name and contact details will be entered into our church database which is held on the church computer which is password protected and accessed only by the Pastors, Church Secretary and Church Leadership and Administration (Those authorised may also have protected copies of the database on their own password protected devices). Your contact details will be removed from the database once you are no longer a member of the church – unless you ask to remain as one of our “church contacts”.
If you serve South Beach Baptist Church as a member of staff or in a key role then we will pass on your name and contact details to the Baptist Union of Scotland (of which we are members) to enable them to send you information relevant to your role. We will always ensure you are aware of what information is being shared with them and you will be able to decide which contact details are shared.
To enable us to provide adequate pastoral support to you and your family, one, or more, of the Pastors may record information which may be regarded as sensitive. This information will be stored in protected documents (on password protected devices) the password will only be known by the Pastors. This information will NOT be disclosed to anyone else without your consent.
You have the right to ask to see any information we hold about you (including the pastoral support information) by submitting a ‘Subject Access Request’ to the Church Secretary. You also have the right to ask for information which you believe to be incorrect to be rectified.
If you are concerned about the way your information is being handled please speak to our Data Protection Trustee or the Data Protection Contact Person. If you are still unhappy you have the right to complain to the Information Commissioners Office.